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How agencies run on financial truth

Case Studies

Every agency on this page started with the same problem: numbers spread across too many tools, and month-end took longer than it should. Here’s what changed when finance, jobs, media and time moved into one single source of truth, told by the finance directors and managing directors who live with it every day. Expect real numbers, honest trade-offs and the bits they’d do differently.

Pegasus Blog

"Cheaper" Isn't Cheaper: The Real Cost of Switching Agency Systems on Price Alone

A lower license fee isn't a lower cost if it has to be paid for in time every month. One agency's switch and return shows what 'cheaper' actually cost.

What Does Switching Agency Management Software Actually Cost?

Most agencies never run the numbers on what their current stack is quietly costing them. This one breaks down the real cost of switching agency management software, what staying disconnected costs instead, and what agencies actually get on the other side of the change.

Case Study - True's Return to Pegasus: What Two Years on a Cheaper System Actually Cost

True left Pegasus for a cheaper system, and two years later came back. Finance Director Sally Lloyd on what changed, what it cost, and what she does now with the time it freed up.

Deliverable-Based Quoting - How estimate templates make it fast and easy

More agencies are pricing by deliverable instead of by hour. Here's what that shift actually changes, what it takes to make it stick, and what the estimate template behind it actually looks like, from an agency that's done it.

Australian Radio Media: Pegasus + AudioNET Integration

Managing radio media just got a whole lot easier. With Pegasus’s new integration with AudioNET, Australian agencies can now import radio campaign data in seconds, simplify reconciliation, and eliminate manual entry. Discover how this powerful update is modernising radio workflows and setting a new standard for operational efficiency.

Case Study: How Talent Corp Transformed Media Operations with Pegasus

How did one of Australia’s fastest-growing media agencies cut invoicing time, spot errors instantly, and finally gain real-time forecasting visibility? Talent Corp shares how Pegasus helped them ditch spreadsheets and scale with confidence.

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“We decided to reimplement Pegasus in May 2023, which was met with positive feedback from the entire team. The go-live process was smooth and simple; we kept our past data to generate historical reports when needed. With just one month of going live, I’m fully up-to-date, which gives me time to be proactive rather than reactive. We have full visibility over job costs and billing status, reporting is accurate and insightful, and the team are excited and engaged with increased productivity and better visibility for all agency staff. Best of all, I’ve reduced my working week from five to four days. We’re so happy to be back with the Pegasus team!”

Sally Lloyd, Finance Manager, True

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"Our ability to forecast what our billings are going to be has been the big gear change for us — we used to have to do that manually, which was a real pain. Now we can see it clearly, and that's brilliant. You feel like you've got control: you can see exactly what's happening. Before, we knew we were doing well, but we didn't know how well, or to what level. It gives us the ability to control our own growth. Reconciliation used to involve multiple account groups, finance people, sometimes me — a lot of resources. Now our invoice queries from suppliers have dramatically reduced, and it's been terrific. We're very happy with the system."

Mark Noakes, Managing Director, Talent Corp

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"Just how simple everything is — that's the first thing I'd want another finance person to know. It's quick and easy to get reports out, and I only do three days a week, so it's really important that I can manage everything from go to whoa. We use the job cost overruns reporting quite regularly, to highlight when a job's going over and get people to put notes in about why — so you're not asking the same question over and over, you've got an answer sitting there. That's given us way better visibility over job performance and profitability. It's just so simple once you get your head around it."

Sally Lloyd, Finance Manager, True

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"It's one source of the truth — all our media plans are entered straight into Pegasus, so we can confirm to the media but also view it ourselves. That's a huge benefit for managing the business. Reconciliation is very simple now — you've got a record of what the invoice should say at the end of each month, so invoice queries from suppliers have dropped dramatically. It certainly gives us the ability to control our own growth. I'd recommend it to any small agency still stuck in a different system."

Mark Noakes, Managing Director, Talent Corp

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