How Pegasus Systems Works
Pegasus Systems is a finance-first ERP built specifically for creative and media agencies, bringing finance, job management, media, and reporting into one platform. This is how we get you there: how we learn your agency, move your data across safely, and support you long after go-live.
Moving to Pegasus, Without the Guesswork
Understanding Your Agency
We don't start with a generic setup. Before anything is configured, we run a discovery session to understand your revenue model, your team structure, and the workflows that actually matter to you, then tailor Pegasus Edge to fit, rather than asking your agency to fit the software.
Onboarding at Your Pace
Every agency's starting point is different, so we offer two paths: a fast, lean setup for agencies without existing data to bring across, and a fully supported transition for agencies migrating from an existing system. Both include sandbox testing, so your team can validate workflows before anything goes live. Our technical and training teams walk you through every tool, so your staff aren't left to figure it out alone.
Safe, Complete Data Migration
Moving your data is often the part agencies worry about most. Pegasus is built for compatibility with the systems agencies actually use, and we migrate your full database, clients, jobs, financials, and media bookings, so you continue exactly where you left off. Migration runs on offline servers under ISO 27001:2022-certified data protection, so there's no exposure risk during the switch.
Support That Doesn't End at Go-Live
You get a dedicated point of contact through setup, not just a support ticket queue. After go-live, our team stays available for questions, training refreshers, and configuration changes as your agency evolves, including a check-in once you're a few months in, to see what's working and what could be optimised.
Harness the power of Pegasus to take your agency to the next level
Stop Managing Multiple Software Services When your finance, jobs, time, and media data sit in five different systems, nothing reconciles cleanly, and every discrepancy costs someone an afternoon. Pegasus Edge brings it all into one platform, so your numbers are consistent everywhere they appear.
One Platform, Not Ten Logins Staff coordination, time tracking, resourcing, and finance all live in the same system, so a change in one place shows up everywhere else. Your team and your clients see the same numbers, in real time, without switching tabs.
See Profitability in Real Time Job management and reporting tools give you a live view of profitability by client, job, and department, not just at month-end. Spot where margin is slipping while there's still time to act on it.
Your Data's Safety Is Our Top Priority Pegasus Systems is ISO 27001:2022 certified, with role-based access, audit trails, and data handling that meets the compliance standards agencies are held to across AU, NZ, UK and US markets.
Always-Available Customer Support Our support team is available online whenever you need help, not just during setup. If something changes in how your agency operates, we're the ones you call to adjust the system with you.
Streamline Your Invoicing and Finances Generate professional, customisable invoices in minutes, and track profitability and cash flow as work happens rather than after the job closes. Record expenses, receipts, and recurring costs in the same place your revenue lives, so nothing gets reconciled twice.
Keep Your Team on Track Real-time timesheets mean time is tracked as work happens, not reconstructed from memory at week's end. Flexible timesheet options make it easy for creatives to log time accurately, while giving your managers a live view of job progress.
Frequently Asked Questions
How long does onboarding take?
It depends on your path and data setup — Fast Start typically takes 2–4 weeks, Full Start up to 16 weeks. Either way, our team guides you through each stage.
Can Pegasus integrate with our existing systems?
Yes. Pegasus integrates with a range of finance, media, and communication tools, and we'll scope any specific requirements with you during onboarding.
Is our data secure?
Yes. Pegasus Systems is ISO 27001:2022 certified, with role-based access, multi-factor authentication, and detailed audit trails.
Will our historical data be migrated?
Yes. We migrate key historical data (clients, jobs, financials, media bookings) so your team doesn't lose continuity when switching over.
What happens after we're live?
Ongoing support, regular feature releases, training refreshers, and a check-in a few months post-launch to see what could be optimised.
Curious what this looks like for your agency?