eInvoicing for Agencies in Australia, New Zealand, and Malaysia: Faster, Smarter Billing with Pegasus Systems
If you’re a creative or media agency operating in Australia, New Zealand, or Malaysia, now’s the time to switch to eInvoicing, a faster, more secure, and government-backed way to send invoices.
Whether you're working with government departments or private clients, eInvoicing helps you reduce admin, cut costs, and get paid faster. And with Pegasus Systems, it’s fully integrated, certified, and available right now.
What is eInvoicing?
eInvoicing is the secure digital exchange of invoices between systems using a global network called Peppol. Instead of sending PDFs via email, Pegasus instantly transmits invoice data to your client’s accounting system in a standardised format.
Unlike traditional invoicing, there's:
No need to print, email, or scan invoices,
No manual re-entry by your client,
No chance for emails to go missing, or for scammers to slip in fake payment details.
eInvoicing is now the preferred method for business-to-government (B2G) and growing in business-to-business (B2B) sectors across Australia, New Zealand, and Malaysia.
Where is it available?
Pegasus Systems supports eInvoicing in:
New Zealand
Australia
Malaysia
We currently support cross-border eInvoicing between Australia and NZ, so you're covered if you’re invoicing across the ditch.
For Malaysia, we support the minimum government-mandated MyInvois format, which embeds a QR code on the invoice and submits invoice details to the authorities. The client still receives a PDF copy via email, as full eInvoicing between agencies and their clients is not yet available.
Support for other international regions is on the roadmap.
Why Agencies are Adopting eInvoicing
Whether you're billing for strategy, media spend, or production time, eInvoicing offers key benefits:
Faster payments – Many government clients pay within 5–10 days of receiving an eInvoice.
Fewer errors – Reduce typos and mismatched fields with clean, automated data exchange.
Better security – Avoid invoice fraud and impersonation scams tied to email/PDF delivery.
Lower admin costs – Eliminate manual processing, follow-ups, and rekeying.
Improved tracking – See invoice delivery and payment status in one place.
Government compliance – Meet public sector requirements and future-proof your agency.
How Pegasus Systems Delivers eInvoicing
Pegasus has partnered with OZEDI, a Peppol-accredited Access Point provider, to deliver compliant and secure eInvoicing, all from within your Pegasus Edge platform.
Here’s how it works:
You generate the invoice in Pegasus (via Production, Media, or Manual Invoicing).
Pegasus sends invoice data to OZEDI.
OZEDI converts it to Peppol UBL XML format and routes it to your client’s system.
The client receives it in their finance software. No email required.
You’ll also see delivery logs and error statuses via a dedicated eInvoicing Status Log in Pegasus.
How to Get Set Up in Pegasus
Whether you're new to Pegasus or already running Pegasus Edge, the setup process is simple, and our team can help you every step of the way, including Peppol registration and going live.
You don’t have to use eInvoicing for all clients. You can mix and match. Pegasus Edge checks whether your client is registered for eInvoicing. If they are, it will send via Peppol. If not, it defaults to your usual delivery method.
And if you still need to send PDFs? That’s so fine and so very doable.
That means you don’t have to overhaul your entire billing process or change how you work. You just benefit from eInvoicing when it’s available.
What About Receiving eInvoices?
Phase One (Sending) is already live.
Phase Two (Receiving) is under development. Clients will soon be able to receive supplier eInvoices via OZEDI into Pegasus.
Resources and Support
We’ll provide:
A detailed online manual section at go-live
Estimate templates and implementation guides
Access to Pegasus support and FAQs
NZ IRD and ATO reference materials for your team and clients
Learn more about NZ eInvoicing standards
Start Using eInvoicing with Pegasus
Already a Pegasus client? Contact us to activate eInvoicing.
Looking to take advantage of eInvoicing? Book a demo, and we’ll show you how Pegasus Edge transforms your finances, jobs, time, and billing with built-in eInvoicing.