Why Agencies Must Monitor Head Hours: 5 Key Reasons
As the saying goes, time is money. And when it comes to running a productive agency, keeping track of your time and how effectively your employees are using their hours can be incredibly crucial. When your agency is efficient, effective and fast, clients are more likely to be satisfied and return for more.
For this reason, now more than ever, agencies should manage their staff and projects with the help of management software. This powerful tool will help you to track your employee’s head hours.
So, what specific reasons should you consider when tracking your staff’s working hours? As it turns out, there are many points that you should be aware of! This article will give you five great reasons to stay on top of your employee’s work hours – so keep reading to learn more!
Why Should An Agency Track Their Staff’s Head Hours?
Keeping track of every part of your agency is a good idea. If you want your business to work like a well-oiled machine, ensure that every aspect of that machine works efficiently and as intended. Therefore, keeping track of your staff’s head hours is very crucial.
So you know just how vital it is to track your staff’s working hours, here are five reasons that you should be aware of:
1. To Make Sure That Time Is Being Used Efficiently and Effectively:
If you know how your employees spend their time, you will be able to see and know how efficient they are. When you can visualise how each of your staff members uses their hours on what projects, you can see exactly how well your agency is working.
As a result, you will be able to identify problem areas and remedy any possible weak points before they become major problems.
2. To Be Able to See When and What Projects are Taking too Much Time:
Utilising time management software lets you stay on top of your various tasks and projects. This way, you can also track which projects are taking too long to complete and are becoming a problem for your staff.
If you notice that a particular task or job is not being completed on time, you can manage your staff and choose different employees to help finish the task. So, these complex tasks will be able to be taken care of promptly.
3. To Keep Everyone On The Same Page And Boost Team Productivity:
When you track head hours using Pegasus’s job management software, all your employees will see their timesheets and jobs. They will quickly and conveniently collaborate with other staff members on projects and tasks.
As a team, your employees are more likely to be productive and cheerful when they are all on the same page.
While there are various other ways that job management software can boost productivity, tracking hours is one easy way that we invite you to start doing.
4. To Create Accurate Estimates for Specific Jobs:
Because you will be able to have a record of when jobs were completed and how long they were worked on, you will know the average amount of time it takes to complete certain types of jobs.
So, if a client asks you for an estimate on how long a specific project will take, you will give them an accurate estimate based on past work.
5. To Optimise Which Of Your Staff Works Where:
Help improve individual growth as your project evolve. Gauge who works on which tasks and how long they spend on each job. Recognise specific individuals’ strong points and weak points. This way, you can assign staff members to projects that fit their specialties.
Therefore, people who match specific tasks will be able to utilise their skills, and overall, more projects will be able to be completed in a shorter amount of time.
How Can An Agency Easily And Conveniently Track Employee Head Hours?
Now that you know the benefit of tracking your agency staff’s head hours, are you ready to use agency management software? After all, if you choose not to use management software, manually having your employees track all of their hours themselves or enter time in a separate software package could bring the possibility of human error, not to mention that it is also time-consuming!
Here at Pegasus, we are happy to offer Australia’s agencies a convenient and easy-to-use job management software that will make your lives easier! Are you fed up with your projects running over budget? Or do you want to make your projects more profitable? Contact us today.